A Fan-Operated Science Fiction and Fantasy Literary and Filk Convention in the Dallas/Fort Worth Area
The Dallas Future Society (DFS) is the parent organization responsible for producing
FenCon and other events. As such, DFS is committed to providing a safe and congenial environment for all
its members, and any other groups at the facility. We expect all members to demonstrate respect and
appropriate behavior to all present: members, convention staff, hotel staff, and anyone else present
at the hotel.
Above all, we ask all members to exercise common sense rules for public behavior, personal
interaction, common courtesy, politeness, and respect for private property.
In order to promote a positive convention experience for everyone, we have established the following
Code of Conduct for convention members. It applies to all pre-convention, at-convention, and
post-convention activities associated with each event
1. MEDICAL EMERGENCIES:
In the event of a medical emergency, please go directly to the hotel staff, not the convention staff
either the front desk or the nearest hotel staff member. The hotel has asked that all attendees work
through them directly in these situations.
2. IDENTIFICATION (BADGES):
Each convention member will be provided with a badge. Your badge is your permit into convention
functions and spaces. Wear your badge so it is visible at all times. Anyone seen without a badge in
any of our function rooms will be asked to leave and retrieve their badge before returning. If you
lose your badge, you may be required to pay for a new membership.
If you find someones badge or lose your own badge, please contact Registration or Convention Operations
(Con Ops) immediately.
Badge sharing is prohibited. In order to insure this, we require that all members give a verifiable
real name in addition to any listed badge name when they register. Anyone found to be sharing a badge
will be removed from the convention and the membership associated with that badge may be revoked
We will not tolerate dangerous, illegal, or destructive behavior at the convention. Please report any
incidents to Convention Operations immediately. Any members found to have participated in potentially
dangerous, illegal, or destructive activity anywhere in or around the convention hotel will be asked
to cease immediately and may be subject to the Consequences section listed below (see #17).
4. MANNERS & ETIQUETTE:
We expect all members to treat all people at the event with respect. The best way to do that is by
exercising good manners and by being patient and polite. Areas of the convention can be crowded and
stressful at times. Please be aware of your tone of voice, body language, and behavior. In short, be
polite and be nice.
We want everyone to have a great time, consequently we will not tolerate harassing or menacing behavior.
Please report to Convention Operations any incidents of verbal or physical harassment including but not
If you feel you or another member are being harassed, please do the following:
Advice - If someone asks you to leave them alone or tells you "no" or "stop", immediately
acknowledge the request, walk away, and do not approach them again. This will stop most incidents from
escalating and allow everyone to enjoy the convention. Always remember your "good fun" might be another
6. ATTIRE & COSTUMES:
No nudity. This is a family-friendly convention. Keep your clothing and costumes PG-13. For your
safety, no bare feet please.
We reserve the right to request you change into more appropriate attire or put away your props if we
find them to be inappropriate or disruptive.
When sitting in panel or performance rooms, please remove any large hats, fezzes, or other items that
might obstruct anothers view.
Advice Body paint is not a costume. Save it for adult-only conventions.
Remember Costuming is NOT consent. Please treat all costumers with respect.
7. OTHER HOTEL GUESTS:
Please be considerate to all hotel guests. There may be other events going on at the hotel. Please
treat non-convention guests with courtesy and deference. Do not disrupt other events that may be
going on at the hotel. Please observe all rules posted by the hotel.
The convention is an event that is fun for the entire family, and we welcome children as attendees.
Children of appropriate ages may take part in our scheduled childrens programming. See the convention
schedule for details.
To insure your children's safety, please watch them at all times. Parents/guardians are responsible for
their minor children and their minor childrens behavior at all times.
Children with Kid-in-Tow memberships are required to be with their responsible adult at all times and
can never be left unattended in any convention space or with convention staff.
Advice If your child cannot sit quietly through a discussion panel or other event, please
take them out in the hallway so that they won't disturb other members.
9. SMOKING & E-CIGARETTES:
Smoking of all kinds is prohibited in all areas of the hotel, including function rooms, sleeping rooms,
hallways, and the ConSuite. This includes the central patio. Please obey the hotel's posted smoking
policies in other areas in and around the hotel.
Use of e-cigarettes or similar devices is prohibited in all hotel function rooms and the ConSuite.
Please follow the hotel's e-cigarette policy in all other hotel areas.
The legal drinking age in Texas is 21 years old. Any minors found in possession of alcohol or any
adults found to be providing alcohol to minors will have their memberships revoked and be removed from
the convention. No exceptions. Please drink responsibly.
Advice - If you have had too much, please get a room at the hotel, call a cab, or ask a sober friend for a ride.
No food or drink is allowed in any convention space except the ConSuite.
Advice The hotel has several dining options including a restaurant, the bar, and room
service. Check them out if the ConSuite doesnt have what you want.
12. HEALTH AND WELFARE (5-2-1):
Not only for your own enjoyment of the convention, but also for the enjoyment of your fellow fans,
please follow the 5-2-1 rule: at least 5 hours of sleep a night, at least 2 nutritious meals a day, at
least 1 shower a day.
Advice - Please minimize the use of colognes and perfumes. Many people are sensitive or
allergic. Clean is the best smell of all.
Apart from the costume contest, no one is allowed to carry any weapon that would be considered illegal
in Texas. A pocketknife is fine. A dagger is not. Please use common sense. Any swords, knives, or other
weapons purchased in the Dealer Room must be wrapped before leaving the room and taken immediately to
your hotel room, car or other safe place.
Advice - Yes, you may carry your steampunked Nerf gun. Please dont shoot it at anyone.
Most of our guests are willing to give you their autograph, but please follow these simple rules: When
possible, only request autographs during the designated autograph sessions. If there is a line, please
limit yourself to 3 items to be autographed per guest. Multiple trips through the line are allowed,
Please do not ask any guest for an autograph as they are leaving, going to a panel, or while they are
at a meal.
The convention will not restrict your right to take photos as long as you respect the wishes of your
intended subjects. Ask permission before you photograph any individual or group. If someone asks that
you not take their picture, please respect their wishes.
Please do not take photographs in any high traffic areas. Please move to a less populated area or a
designated photo backdrop area instead.
Recording of performances and programming at the convention is allowed only for the private use of the
person making the recording. If a panelist or performer requests that there be no video or audio taping,
please respect his or her wishes.
Recording of any kind within hallways and hotel public spaces is not allowed without prior permission
of the subjects or their legal guardians.
Advice Be polite. Always ask first before recording anyone.
DFS and the Convention Chairperson reserve the right to evaluate any and all potential code of conduct
violations. Failure to adhere to this Code of Conduct may result in one or more of the following:
18. EVALUATION OF CONDUCT VIOLATION CLAIMS
In all cases, the convention will strive to quickly and impartially evaluate all available facts in
order to make a fair determination.
Consequently, DFS and the convention leadership reserve the right to investigate the circumstances of
all accusations and apply the above list of consequences to individuals who we determine to be in
violation of this Code of Conduct.
DFS and the convention leadership recognize that some Code of Conduct violation accusations may be
false either due to misunderstandings or malice.
In cases of misunderstanding, we will strive to arbitrate an equitable resolution for all parties
Anyone we determine to have maliciously brought a false Code of Conduct violation accusation will be
subject to one or more of the consequences listed above.
DFS and the Convention Chairperson are the sole interpreters and arbiters of the Code of Conduct
rules for this convention.
19. ASK US!
No policy can cover every contingency. If you have any questions or concerns about the policies in
this document, please let us know.
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